Malaysia: SIRIM IP Authorization Form Revised

Malaysia Revises the SIRIM IP Authorization Form (eTAC/FOR/01-8): Mandatory from 1 January 2027 for Brand Declaration Option 3

In Malaysia, communications and multimedia equipment is certified by SIRIM QAS International Sdn. Bhd., the Certifying Agency registered by the Malaysian Communications and Multimedia Commission (MCMC). Every Type Approval application requires the applicant to declare the trademark or brand of the equipment. Where the applicant is not the brand owner, the declaration must be supported by an authorization from the intellectual property (IP) owner, prepared on the template provided by SIRIM QAS.

SIRIM QAS has now announced a revision of that template, the Intellectual Property (IP) Authorization Form (eTAC/FOR/01-8), following a review of current industry practices.

Summary of the update

Item	Detail
Document	IP Authorization Form, eTAC/FOR/01-8
New version	Issue No. 2, Revision No. 0
Issued by	SIRIM QAS International (Communication and Multimedia Certification Section)
Applies to	Brand Declaration submissions under Option 3: "We have been authorized by the Intellectual Property (IP) owner"
Mandatory from	1 January 2027
Transition	Current version accepted until 31 December 2026
Recommendation	Type Approval applicants are encouraged to adopt the revised form as soon as possible

SIRIM QAS will supply the revised form for signature in all new applications it prepares. Clients who prepare the form themselves must ensure the revised version is signed by the IP owner.

What the revised SIRIM IP Authorization Form contains

The revised template is issued as an "Intellectual Property (IP) Authorisation Letter" on the IP owner's letterhead, addressed to the Communication and Multimedia Certification Section (CMCS) of SIRIM QAS. Based on the template circulated with the announcement, it includes:

• Owner's warranty: the signatory confirms it is the lawful owner or registrant of the trademark/brand, or is duly authorized by the owner to grant the authorization.

• Authorization statement: the named applicant (with company registration number) is authorized to use the brand for the purpose of obtaining SIRIM product certification and/or certification licences.

• IP reference: a field for the IP application or registration number.

• Brand details: the trademark/brand name. For logos, emblems, figurative or other non-word marks, the application must include the corresponding word mark, transliteration or alphabetical representation showing the pronunciation and/or commercial designation.

• Reliance clause: SIRIM and its subsidiaries may rely on the letter and are not required to independently verify ownership, validity, enforceability or scope of the IP rights.

• Accuracy and notification: the IP owner confirms the information is true and complete and must promptly notify SIRIM in writing if the authorization is revoked, terminated, expires or is materially affected.

• No-endorsement clause: certification does not constitute verification or endorsement of IP ownership or authorized use.

• Signature block: authorized representative name, NRIC/Passport number, date, signature and company stamp.

What this means for manufacturers

Manufacturers, brand owners and their Malaysian importers or distributors are directly affected whenever the certificate holder in Malaysia is not the brand owner, which is common in distributor-led market entry.

• Brand owners must sign the new form. After 1 January 2027, an old-version letter will no longer support an Option 3 Brand Declaration. Signatories should be prepared to give an authorized representative's name and NRIC/Passport number.

• Stronger accountability sits with the IP owner. The form contains an accuracy warranty and a duty to notify SIRIM if the authorization ends, so legal or IP teams should review it before signing.

• Logo-only brands need extra documentation. A word mark, transliteration or alphabetical representation must accompany the application.

• Distributor agreements may need updating so that brand owners commit to issuing the current form and to notifying changes in authorization.

• Lead times matter. Signatures from overseas IP owners can take weeks, especially when legal review is required.

  
  

Certification impact summary

Area	Impact
Type Approval (new applications)	Revised form required for Option 3 Brand Declarations submitted from 1 Jan 2027
Applications before 31 Dec 2026	Current form still accepted
Applicants using Option 1 or other brand declaration options	No change announced
Applicants who prepare their own forms	Must use Issue 2 Rev 0 and obtain the IP owner's signature
Applications prepared by SIRIM	SIRIM will provide the revised form for signature
Documentation risk	Outdated forms after the cut-off may lead to queries or rejection of the Brand Declaration
Technical testing / standards	No change announced

Timeline and required actions

Date	Milestone	Required action
Now to 31 Dec 2026	Transition period: current and revised forms both accepted	Download the revised form, brief IP owners, begin using Issue 2 Rev 0 for new applications
31 Dec 2026	Last day the current version is accepted	Submit pending Option 3 applications with the current form only if the deadline cannot be met with the new one
1 Jan 2027	Revised form (Issue 2, Rev 0) mandatory	All Option 3 Brand Declarations must include the revised form signed by the IP owner

Recommended actions

1. Identify all active and planned Malaysian applications that use Option 3 (authorization by the IP owner).

2. Download the revised form from SIRIM QAS or request it from your SIRIM contact or certification consultant.

3. Update internal templates and remove the old eTAC/FOR/01-8 version.

4. Send the revised form to each IP owner with clear instructions: letterhead, IP registration number, word mark for logos, signatory name, NRIC/Passport number, stamp and date.

5. Ask legal or IP counsel to review the warranty and notification clauses.

6. Track existing authorizations and set a process to notify SIRIM if one is revoked or expires.

7. Plan submissions early, ideally before 31 December 2026, to avoid last-minute delays.

   
   

Conclusion

The revised SIRIM IP Authorization Form makes IP owner authorizations more explicit and shifts clear responsibility for accuracy and updates to the brand owner. With the current version accepted only until 31 December 2026, companies entering or staying in the Malaysian market through Option 3 should start the switch now.